When it comes to terminating a cleaning contract, it`s important to approach the situation in a professional and respectful manner. The first step in this process is to write a clear and concise letter outlining the reasons for termination and the steps that will be taken moving forward. Here`s a sample letter to get you started:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Cleaning Company Name]
[Address]
[City, State ZIP Code]
Dear [Cleaning Company Name],
It is with regret that I am writing to inform you that I am terminating our cleaning contract effective immediately. Despite the efforts made to resolve the issues we`ve encountered, we have come to the conclusion that it would be in our best interest to seek alternative cleaning services.
The decision to terminate this contract was not made lightly. Unfortunately, we have repeatedly experienced unsatisfactory services and a lack of consistency on your company`s part. This has resulted in significant disturbances to our business operations, and we simply cannot continue to work under these circumstances.
Please take this letter as notice that we will no longer require your services. We request that you make arrangements to collect any equipment or property belonging to your company that is on our premises within seven days. We also request that you provide a final invoice for any outstanding services rendered up until the date of termination.
We appreciate the work that your company has provided over the years, and it is with regret that we have had to make this decision. We would like to thank you for your service to our company, and we wish you all the best in your future endeavors.
Sincerely,
[Your Name]
It`s important to keep in mind that terminating a contract can be a delicate matter, especially when it comes to long-term business relationships. By using this sample letter as a guide, you can ensure that the process is handled in a professional and respectful manner, while protecting your business interests.